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01909 475232

GENERAL DATA PROTECTION REGULATION: PRIVACY NOTICE

This privacy notice provides information about the personal information we process about you, in compliance with the General Data Protection Regulation (GDPR).

1. Fox Covert Dismantlers, Gateford Road, Worksop, S81 8AE

1. Your rights: We are committed to protecting your rights to privacy. They include the right to:

  • Be informed about what we do with your personal data.
  • Have a copy of all the personal information we process about you.
  • Rectification of any inaccurate or incomplete data.
  • Be forgotten and your personal data destroyed.
  • Restrict the processing of your personal data.
  • Object to the processing we carry out based on our legitimate interest.

    1. The personal data we process, why we process it and how long we keep it for: As vehicle processing dealer, we are required by legislation to keep certain records for three years. These records may contain personal data and include:

  • Names and addresses of owners of vehicle sold for disposal or re-sale.
  • Verification of names and addresses such as copy driving licences, passports and utilities bills.
  • Cheques and receipts confirming electronic transfers.
  • Vehicle registration numbers.

    1. Legitimate interests: We also process the following information because it is in our legitimate interests as a business buying vehicles to do so:

  • CCTV footage (retained for 60 days unless it is needed for the investigation of a crime).
  • Waste carrier registration numbers and any documentation related to our own licence (retained for 5 years).
  • Associated environmental permitting and waste shipment information (retained for 5 years).
  • Invoices & receipts (retained for 120 days).

    Employee data: As an employer, we process personal data pursuant to contracts of employment with our employees and retain this information for five years. The information includes:

  • Names, addresses and contact details. This may include next of kin details.
  • Pay and bank details.
  • Curricula vitae, contracts of employment and appraisals, references.

    1. Sharing Personal data: We share personal data internally strictly on a need-to-know basis. Access to identity records and personnel files is limited to designated individuals. Hard copy documents are stored securely. Where these documents are stored electronically, they are protected and/or encrypted. We do not share personal data with anyone external to the organisation, other than:

  • Our professional advisers.
  • Police services (in connection with the investigation or detection of crime).
  • Local authorities, Environment Agency, HMRC or VAT Commissioner (where required by law).